Privacy Policy

1. Information We Collect

We collect information that you provide directly to us and information collected automatically when you use our Site.

Information You Provide

When you register for a camp, submit a form, or contact us, we may collect:

• Athlete information: Name, age, and relevant health or skill-level details provided during registration.
• Parent/guardian information: Name, email address, phone number, and mailing address.
• Payment information: Payment details are processed by our third-party payment processor and are not stored on our servers.
• Communication data: Any information you include in emails, form submissions, or other correspondence with us.

Information Collected Automatically

When you visit our Site, we automatically collect certain information, including:

• Device information: Browser type, operating system, and device type.
• Usage data: Pages visited, time spent on pages, and referring URLs.
• IP address: Used for general geographic analytics and security purposes.

2. How We Use Your Information

We use the information we collect for the following purposes:

• Camp registration and management: To process registrations, confirm spots, communicate camp details, and manage participant rosters.
• Communication: To send registration confirmations, camp updates, schedule changes, and respond to inquiries.
• Marketing: To send promotional materials about upcoming camps, events, and ARKofUSA programs. You may opt out of marketing communications at any time by clicking the unsubscribe link in any email or by contacting us directly.
• Site improvement: To analyze usage patterns and improve our Site and Services.
• Legal compliance: To comply with applicable laws and protect our legal rights.

3. COPPA Compliance (Children's Privacy)

We do not knowingly collect personal information directly from children under 13. All registration for minor athletes must be completed by a parent or legal guardian. If we learn that we have inadvertently collected personal information from a child under 13 without parental consent, we will take steps to delete that information promptly.

Parents and guardians may review, update, or request deletion of their child's personal information at any time by contacting us at arkos-2@polsia.app.

4. Data Sharing

We do NOT sell your personal data. We will never sell, rent, or trade your personal information to third parties for their marketing purposes.

We may share your information only in the following limited circumstances:

• Payment processors: We share necessary payment information with our third-party payment processor to complete transactions securely. These processors are contractually bound to protect your data.
• Service providers: We may share data with trusted service providers who assist us in operating the Site, sending communications, or managing registrations, solely for the purpose of providing those services.
• Legal requirements: We may disclose information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to protect our rights, safety, or the safety of others.

5. Cookies and Analytics

Our Site uses basic analytics to understand how visitors interact with our pages. We use a lightweight, privacy-conscious approach:

• We use a simple visitor identifier stored in your browser's local storage to distinguish unique visits. This identifier does not contain personal information.
• We do not use invasive third-party tracking cookies.
• We do not build advertising profiles or share analytics data with ad networks.
• We do not use retargeting or behavioral advertising technologies.

You can clear your browser's local storage at any time to reset your visitor identifier.

6. Data Security

We take reasonable administrative, technical, and physical measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit using HTTPS/TLS.
• Secure handling of payment information through PCI-compliant processors.
• Limited access to personal data on a need-to-know basis.

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required by law. Specifically:

• Registration data: Retained for the duration of your participation in our programs and for a reasonable period thereafter for administrative and legal purposes.
• Communication data: Retained for as long as necessary to respond to your inquiry and for our records.
• Analytics data: Aggregated and anonymized data may be retained indefinitely for trend analysis.

When personal information is no longer needed, we will securely delete or anonymize it.

8. Your Rights

You have the following rights regarding your personal information:

• Access: You may request a copy of the personal information we hold about you.
• Correction: You may request that we correct any inaccurate or incomplete personal information.
• Deletion: You may request that we delete your personal information, subject to any legal obligations that require us to retain it.
• Opt-out: You may opt out of marketing communications at any time.

To exercise any of these rights, please contact us at arkos-2@polsia.app. We will respond to your request within 30 days.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the "Last updated" date at the top of this page. We encourage you to review this Privacy Policy periodically.

10. Contact Information

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

ARKofUSA Inc
Email: arkos-2@polsia.app

Effective Date: April 18, 2026